NTHU Advisor System Implementation Rules

National Tsing-Hua University Advisor System Implementation Rules

Established in May 1986

Amended by the Administrative Meeting dated October 6th 1998

Amended by the Student Affairs Meeting dated October 15 2003

Confirmed on record and passed by the University Affairs Meeting dated June 8 2004

Amended and passed by the Student Affairs Meeting date December 11 2007

Confirmed on record and passed by the University Affairs Meeting dated January 8 2008

Confirmed on record and passed by the 17th session of University Foundation Committee Meeting dated July 25 2008

Amended and passed by the Student Affairs Meeting dated December 10 2008

Confirmed on record and passed by the University Affairs Meeting dated January 6 2009

Confirmed on record and passed by the 19th session of University Foundation Committee Meeting dated January 7 2009

Confirmed on record under Ministry of Education Letter Tai-Gao (III) No. 09800180366 dated February 9 2009

Amended and passed by the Student Affairs Meeting dated May 27 2015

Amended and passed by the University Affairs Meeting dated June 9 2015

Article 1	National Tsing-Hua University ("the University") adopts these Implementation Rules in accordance with Article 17 of the Teachers' Act, the Ministry of Education Letter Tai- Xun (I) No. 0920074060 of 30 May 2003, and in view of the actual circumstances of the University, in order to assist students in adjusting to school life, promote effective learning, guide students in life and career development, and effectively implement an advisor system.
Article 2	A University teacher who has a full-time lecturer or higher position is obligated to be an advisor and guide students in academics, school life, employment, and advanced education.
Article 3	A University Advisor Committee is established for decision making and supervision of the University's advisor system. The University President (or a Vice President appointed by the President) will serve as General Advisor, and the President of the Office of Student Affairs will serve as Deputy General Advisor. The members of the Committee include the General Advisor, Deputy General Advisor, two advisor representatives from each college, and four student committee representatives. The University Advisor Committee is to meet at least once each semester to conduct planning and implementation of advisors' work for the entire University, and to assist each college, department, institute, and program with implementation of advisor guidance work.
Article 4	Each department, institute, and degree program shall establish bylaws to govern the operation of the advisor system. Content of the bylaws shall include guidelines for assigning advisors to students, selection of advisors, changes of advisors, and the organization and operation of advisor committees. Bylaws must be submitted to the University Advisor Committee for confirmation and recordation.
Article 5	The principles for appointing advisors are as below: 1. For undergraduate departments, the principle is one advisor for every twenty students, or one advisor per class. 2. Advisors for masters and doctoral students are the students' research advisors. For students who do not yet have a research advisor, an advisor will be assigned according to the advisor system bylaws of their department, institute, or degree program. The advisors' duties are as below: 1. Arranging advisor office hours and meeting with students to understand their academic and living situations, and filling out consultation records for each meeting in the Academic Information System. 2. Providing guidance to students in course planning, adjusting to school life, and developing career plans. 3. When a student has an emergency, their advisor should report to or cooperate with the relevant department of the Office of Student Affairs (the Student Assistance Division, Counseling Center, or Division of Health Services), and contact the student's parents or guardian. 4. To enhance their guidance capabilities, advisors can attend University advisor meetings as well as workshops and conferences both on and off campus.
Article 6	Each college department, institute and degree program shall establish a department, institute, or program advisor committee. Those committees' missions are as below: 1. To assist the department, institute, or program in implementing the advisor system and advisor work, and assist with communication issues between advisors and students. 2. To plan for specific guidance advisors such as academic advisors, career development advisors, or life coaches according to the needs of a specific department, institute, or program. 3. To assist advisors in handling special students' cases, and when necessary, to invite or to cooperate in the joint handling or referral of such cases with relevant departments of the Office of Student Affairs. 4. To convene department, institute, or program advisor meetings at least once per semester to review the status and results of guidance of students. 5. To hold interactive activities for advisors and parents in accordance with the needs of the department, institute, or program.
Article 7	When due to transfer, advanced study, retirement, vacation, or other special circumstances that prevent an advisor from performing their guidance work, another advisor will be selected as a replacement in accordance with the bylaws of the department, institute, or program.
Article 8	In order to implement the Advisory System, the Office of Student Affairs shall establish an Advisor-Student System. The process of assigning advisors to students shall be completed by each department or program within two weeks after the registration date for each semester, and the related information shall be entered into the Advisor-Student System and submitted to the Office of Student Affairs for future reference. After master's and doctoral students determine their thesis advisors in accordance with the rules of each department, institute, or program, that department, institute, or program shall enter the information into the Advisor-Student System and submit it to the Office of Student Affairs for future reference. The list of committee members for the Department, Institute, or Program Advisor Committee for each academic unit shall be submitted to the Office of Student Affairs for collation and public announcement within two weeks of after registration date of each semester.
Article 9	Performance as an advisor will be one of the factors included in teacher evaluations, flexible salary calculations, and consideration for promotions.
Article 10	The Office of Student Affairs shall on a regular basis conduct or notify advisors of seminars on professional counseling knowledge as well as related workshops, training, or advanced education activities, and encourage advisors' attendance to enhance their knowledge and abilities in relation to guidance.
Article 11	Payment to advisors shall be drawn equally from the categories of the University's tuition and miscellaneous fees income in accordance with the Guidelines for Payment of Base Salaries (Seniority Plus Merit Pay) of Staff Teachers and Researchers of National Tsing Hua University, Grants Other than Stipends, and Personnel Costs of Non-Staff Employees, and the Rules Governing Management of Revenues and Expenditures Under the Self-Funded Revenues of the University Affairs Fund. Advisors' fees will be paid according to the number of students advised by each advisor. Standards for payment shall be set by the Office of Student Affairs, and payments will be made after adoption of the standards by a meeting of the University Affairs Fund Committee.
Article 12	The chair of each department, institute, or program may consider reducing lecturing hours for advisors according to circumstances and relevant University regulations. In principle, hours shall be reduced by no more than 1.5 hours per semester. Other reductions, given special circumstances, must be agreed upon and approved by the Vice President for Academic Affairs.
Article 13	These Implementation Rules, and any amendments to them, will be implemented following their adoption by an Office of Student Affairs meeting and their submission to and approval for recordation by a University Affairs meeting.

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